VERI*FACTU: what is changing in invoicing from 2027
Following several changes to the timetable, implementation dates have now been set for the new requirements governing computerised invoicing systems.
Taxpayers subject to Spanish Corporate Income Tax must have their systems adapted before 1 January 2027. For other taxpayers covered by the rules, including many self-employed professionals, the deadline is extended to 1 July 2027.
Before going into the details, however, one point needs clarifying: when we talk about VERI*FACTU, we often use the term to refer to the entire new invoicing framework, although technically the two are not exactly the same.
Two ways to comply with the rules
The new framework sets out the requirements that computerised invoicing systems must meet. The aim is to ensure that the records they generate retain their integrity, are traceable and cannot be altered without leaving a record of the change.
There are two valid ways to meet these obligations.
The first is VERI*FACTU, in which the system automatically sends invoicing records to the Spanish Tax Agency immediately after generating them.
The second is NO VERI*FACTU, which does not involve this automatic submission but requires additional security measures, including electronic signatures for the records and a system event log.
One key point, therefore, is that the rules do not generally require all invoices to be sent automatically to the tax authorities (Hacienda). Both options are valid and, as a general rule, taxpayers can decide which one to use.
Invoices generated through these systems will also include a QR code. Under VERI*FACTU, this code will allow the invoice to be checked on the Spanish Tax Agency’s online portal.
Who is affected?
The rules apply to businesses and professionals within their scope when they use computerised invoicing systems.
There are, however, exclusions. One of the most significant concerns taxpayers registered under Spain’s Immediate Supply of Information system (SII), who are excluded from the Computerised Invoicing Systems Regulation in respect of their own invoicing.
This means that not all businesses or self-employed professionals are necessarily in the same position.
The Spanish Tax Agency (AEAT) also offers a free VERI*FACTU invoicing application, designed particularly for small businesses and professionals who do not need their own software with complex functionality.
What to do now
The first step is straightforward: check whether the rules apply to us and, if they do, review the software we currently use to issue invoices.
If we work with a software provider, we should confirm that the software will be adapted before the relevant deadline and decide which option to use.
There are still a few months to go, but waiting until December to check whether we can continue invoicing as usual does not seem a good idea.
Preparing for the change in good time will help ensure that the transition is simply that: a transition, rather than a problem when 2027 arrives.
If you have any questions about how these rules affect you, or would like to check whether your invoicing system will be ready for the new requirements, we are here to help.